Our Workflows

Workpaper Pre-Prep

AI handles the reconciliation, variance analysis, and client query drafting. Your senior accountants focus on strategy, not data entry.

~20

hrs/week saved

2-4 hours to about 30 minutes per return

Book a discovery call

The Problem

Tax season buries your team in workpaper prep.

Before a senior accountant can review a tax return, someone has to reconcile Xero to bank statements, prepare depreciation schedules, identify variance issues, and draft client queries. For a small business client, that's 2-4 hours of prep work. Across 200 returns at EOFY, you're losing 400-800 hours of billable time to mechanical work.

How It Works

Step-by-step.

Client data pulled

Full year of financial data pulled from Xero or MYOB. The workflow handles the whole client list, not one at a time.

Bank reconciliation

AI reconciles bank accounts against the ledger, flags any unreconciled items, and identifies common issues (timing differences, duplicate transactions, missing entries).

Unusual items flagged

Suspicious or unusual transactions are surfaced: large round numbers, related-party transactions, personal expenses flowing through business accounts, anything that needs senior judgement.

Depreciation schedule generated

Asset register pulled, depreciation calculated under both prime cost and diminishing value methods. Schedule formatted to match your firm's template.

Variance analysis

Year-on-year P&L comparison generated, with significant variances flagged and explanations requested where they appear non-routine.

Client queries drafted

All items needing client clarification compiled into a single email draft with bank line references and screenshots. Your team reviews and sends.

Workpapers summary

Senior accountant gets a 'workpapers ready' summary: what's done, what needs human judgement, what's queried with the client. Ready for review, not for re-doing.

~20

hrs/week saved

2-4 hours to about 30 minutes per return

What's Included

Xero or MYOB integration
Automated bank reconciliation
Depreciation schedule generation (both methods)
Variance analysis with explanation prompts
Client query drafting and tracking
Workpapers summary document per client
Custom templates matching your firm's format
Team training and 30 days of support

What's Not Included

Actual tax return preparation or lodgement
Tax planning or strategic advice
Handling clients not on Xero or MYOB (custom work)
Ongoing AI API costs (typically $50-100/month at tax season)

Timeline

Three weeks, start to launch.

Week 1

Discovery and template mapping

We review your current workpaper process, get copies of your templates, and design how the workflow plugs into your tax season operation. You sign off on the spec.

Week 2

Build and validation

Workflow built, integrations tested. We run it against last year's completed returns to validate output quality against work your team already verified.

Week 3

Live test and handover

Run against a real current-year client, side-by-side with your team's manual process. Compare, refine, hand over. 30 days of standby support through tax season.

Best Fit For

Is this the right workflow for you?

Accounting firms preparing 100+ small business tax returns per year
Firms using Xero or MYOB as their primary platform
Practices where senior accountant time is the bottleneck at EOFY
Firms wanting to grow tax practice without hiring more juniors

Questions

Specific to this workflow.

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BAS Prep Assistant

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Document Auto-Filing

Client documents named, filed, and tagged the second they arrive.

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Client Email Draft Assistant

Every client email gets a thoughtful draft response, ready for review.

~8 hrs/week savedLearn more

Want to talk about this workflow?

30-minute discovery call. We'll figure out if this workflow fits your business, what the actual ROI would look like for you, and whether there's a better starting point.